The following bylaws adopted October 6, 1997 were designed to guide the work of the established
Policy Board and the operation of the LBTC.
BY LAWS OF
LONG BEACH TEACHER RESOURCE
TECHNOLOGY TRAINING CENTER
ARTICLE I. NAME
This organization shall be known as the Long Beach Teacher Center, referred to herein as LBTC. (Amended April 15, 2008)
ARTICLE II. GOALS AND PURPOSES
A. To assess the professional development needs of educators.
B. To provide sites for technology demonstrations, training programs, and software evaluations.
C. To provide educators with access to and instruction with current resources, instructional materials, and curricular innovations which foster collegial support and sharing.
D. To pursue additional funding sources of LBTC
ARTICLE III. MEMBERS
A. Membership in LBTC shall include public schools in the Long Beach City School District and non-public elementary and/or secondary schools that have petitioned the Policy Board for inclusion in LBTC.
B. All references in the By Laws to “teacher” shall mean Long Beach City School District teacher and teachers involved in the non-public as partnership members.
ARTICLE IV. POLICY BOARD MEMBERSHIP
A. LBTC shall be governed by a Policy Board consisting of:
- Teachers are appointed by the bargaining agent, the Long Beach City School District classroom Teachers’ Association (LBCTA). The number of teachers on the Policy Board, as specified by law, shall always be at least one greater than the total number of all other Policy Board members. (Amended April 15, 2008)
- Three (3) representatives appointed by the Superintendent of the Long Beach City School District, one of which shall be from the Long Beach Adult Learning Center. (Amended April 18, 2008)
- One (1) representative from the Long Beach City School District Board of Education.
- One (1) representative from each institute of higher education who chooses to participate.
- One (1) representative from each local business who chooses to participate.
- One (1) representative from each non-public school who chooses to participate.
- One (1) representative from a cultural arts organization.
- One (1) representative from a local parent organization.
B. A change in the size of the Policy Board shall be determined by a simple majority vote of the Policy Board.
C. Each member of the Policy Board is appointed for a term of two years to ensure continuity. Terms shall be on a rotating basis so that no more than fifty percent of the Policy Board shall be replaced in any given year. Appointees may choose to serve consecutive terms contingent upon the Policy Board approval.
D. Should a member resign or be dismissed from the Policy Board, vacancies shall be filled by selection, as specified by Section 316 of Education law, within one month of resignation or dismissal.
E. If a member is absent from three regular meetings within a period of one year, he/she will no longer be in good standing and shall be subject to dismissal from the Policy Board. In the event of an extraordinary situation, the Policy Board may, upon recommendation of the Chairperson, allow an exception to be granted.
F. The Friends of LBTC are drawn from businesses, colleges, universities and local families for the purpose of supporting the goals of LBTC through financial contributions, donation of equipment and supplies, sharing of facilities and consultation.
G. The Friends of LBTC are not on the Center’s Policy Board and have no voting privileges. They have been included on the Center’s organizational chart because of their unique and valuable contribution to the functioning and success of the Center.
ARTICLE V. OFFICERS OF THE BOARD
A. The Policy Board, at its initial organizational meeting in October, 1998, shall elect from its membership a Chairperson, Assistant Chairperson and Financial Secretary who shall be teachers. Their term of office shall be for six (6) months, beginning November 1. Thereafter, the organizational meeting shall be in May and the term of office shall be for one (1) year, beginning June 1.
ARTICLE VI. POLICY BOARD COMMITTEES
A. The Policy Board shall establish standing and ad hoc committees, as the need arises.
B. The Standing Committees shall be:
- Program Development
- Grant Continuation
C. The Program Development Committee shall consist of the Assistant Chairperson acting as chairperson, one Administrator from the Policy Board and three (3) members of the Policy Board. It shall meet with prospective workshop leaders prior to workshops being conducted so that they can make refinements in course offerings which are consistent with established LBTC goals. It will recommend to the Superintendent whether a course should be considered for in-service credit. It shall also be responsible for verifying that course participants seeking credit for courses taken in LBTC have met attendance and project requirements.
D. The Grant Continuation Committee shall consist of the Director, acting as Chairperson, the Chairperson of the Policy Board, the Financial Secretary, and three (3) members of the Policy Board. It shall be responsible for preparing the annual budget and writing the grant proposal for the following year.
E. The Technology Committee shall consist of the Financial Secretary acting as Chairperson and four (4) members of the Policy Board, one of whom is from business, and one with knowledge of technology. The committee shall be responsible for investigating and disseminating current technological information in tandem with the Long Beach City School District’s Technology Committee.
F. Committee members shall be appointed by the Chairperson of the Policy Board for a term of one (1) year. Committees shall have a minimum of three (3) members, each with a majority of teachers serving.
ARTICLE VII. DUTIES OF THE POLICY BOARD AND OFFICERS
A. Policy Board members shall:
- Assess the professional and personal enrichment needs of teachers and recommend programs appropriate to the goals and priorities of LBTC.
- Make all policy decisions regarding the operation of LBTC.
- Establish ad hoc committees, as the need arises.
- Regulate and monitor all expenditures, approve and amend the annual budget.
- Approve the hiring of staff personnel, consultants, instructors and facilitators necessary to operate LBTC.
- Determine compensation for all personnel, consultants, instructors and facilitators necessary to operate LBTC.
- Inform their constituents of all actions of the Policy Board.
B. The Chairperson shall:
- Call and preside at meetings of the Policy Board. In conjunction with the Director, he/she shall also prepare the agenda.
- Be a member of the Grant Continuation Committee.
- Appoint the members of standing and ad hoc committees, and establish the function of ad hoc committees as necessary.
- Fulfill such other duties as the office requires.
C. The Assistant Chairperson shall:
- Assume the responsibilities of the Chairperson in his/her absence.
- Serve as Chairperson of the Program Development Committee.
- Perform such other duties as designated by the Chairperson.
D. The Financial Secretary shall:
- Review the financial records monthly.
- Give a financial report at each meeting of the Policy Board.
- Monitor all expenditures.
- Serve as Chairperson of the Technology Committee
- Serve as a member of the Grant Continuation Committee.
- Perform such other duties as designated by the Chairperson.
ARTICLE VIII. POLICY BOARD MEETINGS
A. A quorum shall consist of a simple majority of those present being teachers.
B. Regular meetings shall be held ten (10) times per year, the time and place to be established by the Policy Board. Additional meetings will be arranged as necessary.
C. Special meetings of the Policy Board may be called by the Chairperson or at the request of a majority of the Policy Board.
D. Notification of Policy Board meetings shall be given at least two (2) weeks prior to the date of the meetings. Notice of a special meeting shall be given not less than 72 hours prior to the date of such meeting.
E. Each member of the Policy Board shall have one (1) vote.
F. All voting by the Policy Board shall be by roll call or open vote. No absentee voting will be permitted. Under special circumstances when the board is unable to convene in person, the Policy Board may be polled online. Special circumstances will be determined by the chairperson and the director. (Amended, April 15, 2008)
G. Visitors are welcome upon prior notification to the Director’s office. Visitors must be recognized by the Chairperson before speaking. No voting privileges shall be recognized.
H. Robert’s Rules of Order shall be the Parliamentary Authority on all questions not specifically stated in these proceedings.
ARTICLE IX. FISCAL MANAGEMENT
A. The Director, in conjunction with the Grant Continuation Committee, shall be responsible for the preparation of the annual budget. This will be presented to the Policy Board for its approval.
B. The Financial Secretary will prepare a monthly financial report to be presented at each Policy Board Meeting.
C. The budget for new proposals will be prepared by the Director and will be presented to the Policy Board for approval.
D. The Director shall have the discretion to implement the grant as budgeted and written and shall be responsible for all receipts, expenditures, and maintenance of the day-to-day financial records. He/she in conjunction with the Financial Secretary shall monitor all expenditures. Any transfer of funds from one budget area to another or deviation from anticipated expenditures shall require prior approval of the Policy Board.
ARTICLE X. PERSONNEL
A. The procedure for hiring Center personnel shall be as follows:
- The Policy Board shall establish qualifications and terms of employment for staff positions concurrent with grant specifications.
- The Policy Board shall further, through the Chairperson, select a committee for the purpose of investigating, interviewing, and recommending a successful candidate for Director of LBTC who shall be an active or retired teacher. This committee will also perform an end of year evaluation of staff personnel based upon the job descriptions stated in the By Laws. (Amended May, 2004)
- The Director shall screen applicants for other staff positions and present qualified applicants to the Policy Board.
- The Policy Board shall by 2/3 vote hire staff personnel.
- The Policy Board may, by 2/3 vote, dismiss any and all staff members found to be in violation of the By Laws of LBTC.
B.The Director shall:
- Have the overall responsibility for managing LBTC in compliance with the goals, By Laws and established rules, regulations, and procedures adopted by the Policy Board.
- Have the authority to coordinate and monitor implementation of in-service programs approved by the Policy Board.
- Prepare the agenda for the Policy Board meetings in consultation with the Chairperson and attending all Policy Board meetings.
- Prepare annual budget recommendations for review and adoption by the Policy Board.
- Exercise responsibility for all financial and personnel management procedures relating to LBTC.
- Prepare such reports, plans and/or documents as may be requested by the Policy Board and the State Education Department.
- Screen applicants for other staff positions and present qualified applicants to the Policy Board.
- Be responsible for the dissemination of information regarding LBTC.
- Identify, obtain and disseminate information regarding local, state and national teacher training developments.
- Evaluate effectiveness of programs through establishment of a system of continuous evaluation.
- Represent LBTC at meetings involving other agencies, community organizations and businesses to strengthen school-community relations.
- Implement specific requests from the staff , community and businesses, with the approval of the Policy Board, for training and staff development. This includes assisting the Policy Board in identifying needs and designing appropriate activities to meet those needs.
- Attend regional, state and national conferences on teacher centers in order to exchange information on an on-going basis.
- Have the authority to order and purchase those supplies which are necessary for the efficient coordination and management of the day-to-day operations of LBTC.
- Develop an annual report documenting the activities of LBTC.
C. The Director shall recommend a Center Secretary who will be approved by the Policy Board.
- The Center Secretary shall be responsible for the day-to-day clerical operations of LBTC.
- The Center Secretary will attend Policy Board meetings for the purpose of taking the minutes.
D. The Director shall recommend a Technical Assistant who shall be responsible for the day-to-day technological operations of the Center.
ARTICLE XI. POLICY BOARD RECORDS
A. Minutes will be kept by the Center Secretary, and distributed to all Policy Board members before the next scheduled meeting. Minutes shall be subject to amendment and must be adopted by a majority vote of the Policy Board.
B. An official set of records shall be maintained in the office of the Director.
C. The records shall include minutes of all meetings, Director’s reports to the Board, annual budget, Financial Secretary’s reports, By Laws and policy statements.
D. All public documents shall be available through the Center Secretary.
ARTICLE XII. AMENDMENTS TO POLICY BOARD BY LAWS
A. Amendments to the By Laws shall be adopted by a 2/3 vote of the Policy Board at a regular meeting.
B. A written copy of the proposed amendment must be sent to each member of the Policy Board at least two weeks prior to the meeting at which it is to be presented for action.
C. Disputes over the interpretation of Board policies shall be settled by a 2/3 vote of the Policy Board.
ARTICLE XIII. Continuance of the Long Beach Teacher Center (Amended September 28, 2010)
In the event that appropriations are not made in a timely manner by the state government bodies or are not forthcoming, the Policy Board of the Long Beach Teacher Center (LBTC) will remain the sitting body for the purpose of governing the Center to the extent that available funds permit. The Policy Board will continue to operate the Center in compliance with Education Law 316, meeting the statutory purposes as outlined in the legislation, and furthermore:
A. The Center will continue its operation and will use the equipment and materials currently under its jurisdiction to continue such operation.
B. The Center will continue as a professional organization and as such will operate in a manner consistent with professional standards.
C. The Center will explore a variety of revenue options including but not limited to soliciting donations and charging a fee for services.
Dissolution of the Long Beach Teacher Center and its Policy Board
LBTC may be dissolved only with the authorization of its Policy Board given as to special meeting of the Policy Board called for that purpose and with subsequent approval by a two-thirds (2/3) vote of the active members. Upon dissolution of the Teacher Center, all remaining assets of LBTC, after payment in full of all its debts, obligations and necessary final expenses, will revert to the granting agency (NY State Education Department) unless otherwise directed by law.
The Long Beach Teacher Center does not discriminate on the basis of sex, race, creed, national origin, religion, ethnicity, age or disability, in its employment, admission practices, vocational opportunities or access to and treatment in programs or activities, in accordance with Title IX, Section 504 of the Rehabilitation Act of 1973, and Title VII and the Americans With Disabilities Act. (Amended April 15, 2008)